Intranet software is a powerful tool that allows businesses to communicate and collaborate more effectively. An intranet is built specifically for your organization and its employees, which means that it’s tailored to meet the needs of the business.
However, choosing a company intranet software that meets your business demands is easier said than done. For starters, hundreds of options are available, making it difficult to pick the right one. And when you find software that meets your needs, there’s no guarantee that it will work as effectively as you expected.
In fact, many businesses often make obvious mistakes when investing in intranet software for their business. We have compiled a list of mistakes in this post to help you avoid the common pitfalls. Read on.
Not Defining the Objectives
Do you want to improve communication within the organization? Do you want to streamline collaboration? Or do you simply want to create a central repository of information for employees?
Finding software that meets your needs will be difficult unless you know exactly what objectives you want to achieve. Not to mention, you would also have a hard time measuring the success of your intranet implementation.
Not Considering the User Experience
While functionality is important, you should consider the user experience when choosing intranet software for your business. After all, what’s the point of investing in software that no one would want to use?
The user experience includes factors such as the intranet’s design, navigation, and overall usability. Make sure to pick software that is easy to use and navigate so that employees would actually want to use it.
Skipping the Reviews
When looking for an intranet software vendor, check their references first. This will give you an idea of their past projects and whether they could meet the client’s expectations.
It would also be helpful to talk to some of their previous clients to get first-hand insights about their experience. This way, you can avoid any surprises down the road.
Not Having a Dedicated Team
Intranet software is only as good as the team managing it. If you don’t have a dedicated team to manage and maintain your intranet, then chances are, it will quickly become outdated and unusable.
To ensure that your intranet is always up-to-date, appoint a team of employees whose sole responsibility is to manage the intranet. This team should be in charge of adding and updating content and troubleshooting any issues that may arise.
Not Training the Users
Train all employees who will be using the intranet. This is important so that they would know how to use all the features and functions of the software. Conducting regular training sessions would also help ensure that employees are actually using the intranet to its full potential.
Keep these tips in mind with employee intranet training:
- Use clear and concise language: Using too much jargon or technical terms would make it more difficult for employees to understand what you’re trying to say. Stick to using simple language that everyone can understand.
- Be interactive: Let employees play around with the software to explore its features independently. You can also conduct quizzes or games to make the training fun and engaging.
- Make it mandatory: Don’t make training optional for employees. If you want everyone to use the intranet, everyone should be trained on how to use it.
When it comes to choosing an intranet software for your business, there are several factors you need to take into account to ensure its success. Avoid these mistakes when investing in intranet software for your business, and you’ll be on your way to achieving your desired objectives.
And if you still have any questions or concerns, feel free to ask us in the comments.